Duffus Village Hall takes the privacy of your personal data very seriously and we will only use your information to deliver the services you have requested from us and to meet our legal responsibilities.

How do we collect your personal information?

We obtain all information directly from you at time of engaging our services. This may include name, address, email and contact details.

How is your personal data used?

Depending on the reason you engage us to deliver, and in order to deliver that service, we may use your information to contact you by post, telephone or email.

Who the information may be shared with?

For the purpose of GDPR, Duffus Village Hall is the data controller.  From time to time, we may need to share your personal data with third parties so they can help us meet our contractual and legal obligations, Duffus Village Hall will never sell, or rent your personal data. We will not share your data for marketing purposes.

Storage of your data

Physically stored information,will be held in locked cabinets with access restricted to authorised personnel. Electronically stored data will be stored within computers, iPhones and iPads backed up by encryption where possible and passwords.

How long we hold your data for?

We will generally hold your data for six years from the date of your initial involvement.

Your rights

You have the right to request copies of all information we hold about you. Requests can be made in writing to Duffus Village Hall secretary.

You have the right to request for any personal information that is inaccurate or incomplete to be corrected.

If you wish to withdraw any consent you have previously given, or give consent where you have previously denied it contact us via the Duffus Village Hall secretary.


We will endeavour to resolve all complaints about how we handle your data internally, however you have the right to lodge a complaint with the Information Commissioners Office.